In accordance with the City's Standing Orders, any person or group wishing to be received as a 5 minute deputation by a Committee or Council meeting shall submit an application to the Chief Executive Officer, setting out the subject matter to be raised by the deputation in concise terms, but in sufficient detail to enable the council to have a general understanding of the purpose of the deputation.

An application form to make a deputation at a Committee or Council meeting can be accessed by clicking here.  A guidance note is contained with the application form to assist you with its completion.

Once you have completed your application form, it must be returned to the Chief Executive Officer by 12 noon the day of the meeting. In the event of the day before the meeting being a Public Holiday, please ensure that your form is returned by 12 noon the day of the meeting.

After the deadline for the receipt of applications has closed, the Chief Executive Officer will consider your application and decide whether your deputation should be received. Once a decision has been made, the City's Minute Officer will contact you to advise accordingly.